VSMS — Vehicle Service Management System
Run your service centre, not your paperwork. VSMS brings vehicles, owners, service jobs, billing, spare parts, oils, suppliers and purchase orders together in one easy system.
Everything your centre does, in one place
VSMS was designed around the daily work of a Sri Lankan vehicle service centre — from the moment a vehicle arrives to the day you pay your supplier.
Dashboard
Services and revenue this week, a 6-week revenue trend, low-stock alerts, recent jobs and what you owe suppliers.
Vehicles & owners
Every vehicle by registration number, make, model, year and fuel type — linked to its owner and full service history.
Service records & billing
Add parts, oils and labour to each job, apply discount and tax, mark it complete and print a professional bill.
Spare parts stock
Parts by number and category, stocked in batches with cost and selling price. Adjust stock with a reason and full history.
Oils & lubricants
Engine oils and coolants tracked by brand, grade, container size and litres — sold by the litre, with low-stock alerts.
Suppliers & balances
Supplier contacts, what you buy from them, and a running statement of charges, payments and the balance owed.
Purchase orders
Record supplier bills, receive goods straight into stock, pay in full or in parts, and track due and overdue orders.
Excel reports
Export vehicles, owners, jobs, stock movements, purchases and payments to Excel, filtered by date.
Staff accounts
User accounts with roles for your team, plus your business name and logo printed on every document.
See VSMS in action
Real screens from VSMS (with sample data).
Weekly services, revenue, low-stock alerts and supplier balances at a glance.
Choose how you run VSMS
Same powerful system, three ways to deploy it. Every option includes setup, staff training and local support.
Local Install
VSMS runs on a computer at your service centre. Your data stays on-site and day-to-day work doesn't depend on the internet.
- Works without internet
- Data stored at your centre
- Setup & staff training
Semi-Cloud
The system runs at your centre while your database is kept safely in the cloud — protected even if a computer fails.
- Database in the cloud
- Safe from local PC failure
- Setup & staff training
Full Cloud
Your own private VSMS at yourname.kmssystemsit.com. Use it from the front desk, the office or your phone.
- Access from any device
- Daily automatic backups
- Updates & secure hosting included
Prices depend on the option and your centre's needs — contact us for a clear quote with no hidden charges.
Up and running in days, not months
Free demo
We show you VSMS online or at your centre and answer your questions.
Choose a plan
Local, Semi-Cloud or Full Cloud — we help you pick what fits.
Setup & training
We set up your system with your business details and train your staff.
Ongoing support
Questions or changes later? Our local team is a phone call away.
Questions about VSMS
Do I need internet to use VSMS?
With the Local Install option, VSMS runs on a computer at your service centre, so daily work does not depend on the internet. The Full Cloud option needs an internet connection, and lets you use VSMS from any device.
Is my data safe?
Yes. Every client gets their own separate system and database — your data is never mixed with anyone else's. Full Cloud systems are backed up automatically every day, and Semi-Cloud keeps your database safe in the cloud even if a local computer fails.
Can VSMS print bills and service records?
Yes. Service records and purchase orders print with your business name, address, phone number and logo, including parts, oils, labour, discount and tax.
Can more than one staff member use it?
Yes. You can create user accounts for your staff, assign roles, reset passwords and disable accounts when someone leaves.
Does it handle spare parts and oils differently?
Yes. Spare parts are tracked by piece or set, and oils by litre and container size. Both are stocked in batches with their own cost and selling price, and you get low-stock alerts for each.
Can I track what I owe suppliers?
Yes. Purchase orders, part payments, opening balances and due dates are all recorded, and each supplier has a statement showing the balance owed.
Can I move from Local Install to Full Cloud later?
Yes. Your data can be moved when you are ready to switch — contact us and we will plan the move with you.
How much does VSMS cost?
Pricing depends on the deployment option you choose. Contact us by WhatsApp, phone or email and we will give you a clear quote — with no hidden charges.
Do you provide training and support?
Yes. We set up VSMS, train your staff and provide ongoing local support from our team in Sri Lanka.
Ready to see VSMS in your service centre?
Book a free demo — online or at your centre.